Our Approach | Jixijo – Personal Knowledge Management Course

The four principles

Capture at the moment of relevance

Information has a half-life. The longer you wait to capture something, the less of it you retain. The course teaches a capture habit that takes under ten seconds per item and works in any context — meetings, reading, conversations, research sessions.

The goal isn't to capture everything. It's to capture what's relevant to your work, your thinking, and your decisions, without creating friction that makes the habit unsustainable.

Organise by actionability, not subject

Traditional filing systems organise by topic. Knowledge management organised that way is hard to use because work doesn't follow subject lines. A meeting about a product launch touches strategy, finance, communication, and relationships simultaneously.

Jixijo teaches you to organise by what you need to do with information, not what it's about. This small shift changes retrieval from a search task into an obvious next step.

Design for future retrieval, not current storage

When you save something, you're making a bet about how you'll search for it later. Most people save in ways that make sense now but are opaque six months from now.

We teach a linking and tagging approach that accounts for the way you'll actually search — by keyword, by context, by date, by project — so retrieval feels natural rather than archaeological.

Review regularly, lightly

A knowledge system that requires an hour of maintenance per week will be abandoned. Jixijo builds a review practice into the course that takes minutes, not hours, and keeps your system current without becoming a project of its own.

Light, frequent review also strengthens retention. What you revisit briefly and often sticks better than what you study once in depth.

The people behind Jixijo

Practitioners who built these systems for their own work before teaching them.

Lead instructor at a clean desk with notes and laptop

Anna Kowalska

Lead Instructor, Knowledge Systems

Anna spent twelve years as a senior analyst at a management consulting firm before developing Jixijo. During that time she processed thousands of documents, reports, and research briefs annually — and watched colleagues, including herself, repeatedly fail to recall information they'd already studied.

She built her first personal knowledge system out of necessity, iterating on it over four years before it became reliable enough to teach. The Jixijo curriculum reflects what actually worked under the pressure of real client work, not theoretical best practice.

She holds a degree in cognitive science from the University of Warsaw and has lectured on information architecture at two Polish business schools.

Course designer working on curriculum at a standing desk

Marek Wiśniewski

Curriculum Designer, Learning Science

Marek comes from a background in instructional design and has worked on professional development programs for organisations across Poland and Germany. His focus has always been on the gap between what people learn in training and what they actually apply at work.

At Jixijo, he is responsible for translating the knowledge management principles into a learning experience that produces genuine behaviour change. Every module in the course has been structured according to spaced repetition and retrieval practice principles — the same methods the course teaches.

He is a graduate of Adam Mickiewicz University in Poznań and holds a postgraduate certificate in learning design from the University of Edinburgh.